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EntryEeze User's Guide
 


Table of contents
  1. Getting Started
    1. Your administrator account
      1. Delegating work
      2. Roles and access rights
    2. Configuring your competition
      1. Practice-ice
      2. Events
      3. Coach & Club information
      4. Rinks
      5. Advertisements
      6. Merchandise
      7. Dates, deadlines, & other competition parameters
  2. Coupon Codes
    1. Coupon Codes vs Shopping Cart Credits
    2. How it works
      1. Scenarios
      2. Example #1
      3. Example #2
      4. Example #3
    3. Admin/Convenience Fees
    4. Hints and Tips
    5. Limitations
    6. Coupon codes CANNOT be used for...
    7. Coupon codes CAN be used for...
  3. Accepting entries
    1. Credit card entries
      1. Shopping carts
      2. Assisting skaters
      3. When skaters cannot see an event
      4. Skater login issues
      5. Overriding eligibility
      6. Approvals
    2. Paper entries
      1. Processing a paper entry form
    3. Monitoring activity
      1. Viewing skaters and their entries
      2. Making changes
      3. Handling withdrawals
      4. Event summaries
      5. Practice-ice reservations
    4. Tracking revenue
      1. General revenue
      2. Practice ice revenue
      3. Stripe reconciliation
      4. Deposit balance
  4. Close of entries
    1. Completing the paper entries
    2. Referee's report
  5. Entering & managing the schedule
    1. The importance of publishing a schedule
    2. Bulk input -- using the "Referee's 104"
      1. Step 1 -- Understanding the upload file format
      2. Step 2 -- Creating the upload file
      3. Step 3 -- Uploading the schedule and correcting errors
      4. Step 4 -- Finalizing the upload
      5. Step 5 -- Look for misinterpreted items
    3. Using the event-scheduling screens
    4. Scheduling a "custom" event
    5. Scheduling practice-ice
    6. Handling gaps and overlaps
    7. Analyzing your schedule for conflicts
    8. Finishing touches
      1. Assign event groups
      2. Designate half-ice events
      3. Provide event numbers
      4. Insert your Zamboni entries
    9. Finalizing and publishing the schedule
  6. Managing Music
    1. Summary of Uploads
      1. Sending reminder emails
      2. Completed uploads
      3. Missing uploads
    2. Smart Playlists for USFS Standard Build
      1. Tagging configuration
      2. Tag/download all music
      3. Downloading & opening the ZIP files
      4. Music File View
    3. Smart Playlists using only event #
      1. Set up your iTunes music folder
      2. Update your iTunes settings
      3. Setting up Smart Playlists using event #
      4. Download & tag your music
      5. Import your music into iTunes
      6. Set the skating orders
      7. Transfer the Playlists to your Competition Music Computers
      8. Finishing up
    4. Downloading your music without tagging
  7. Practice-ice configuration and scheduling
    1. Configuring Eligibility
    2. Scheduling Sessions
    3. Establishing Deadlines
  8. Online practice-ice selection (and sales)
    1. Practice Ice Selection -- how it works
    2. Enabling
    3. Selling practice-ice online
    4. Monitoring progress
  9. Making late changes
    1. Combining events
    2. Adding a skater to an event
      1. Using the "late entry period"
      2. After all deadlines have expired
      3. After the schedule has been published
  10. Registration Desk
    1. Paper-based rink support
      1. Skater check-in
      2. Coach check-in
      3. Ice Monitors / Announcers
      4. Practice Ice sales
    2. Online-based rink support
      1. Skater check-in
      2. Coach check-in
      3. Ice Monitors / Announcers
      4. Practice Ice sales
  11. Finishing up
    1. Treasurer's report
    2. Your deposit refund
    3. How long is competition data available?